On December 14, 2002, the Executive scheduled and held the Annual General Meeting of the Bay State Rovers Owners Association. The meeting was held at 150 Kuniholm Drive in Holliston, MA. The original agenda is included as an attachment to the minutes of this meeting. Text shown in Italics relates to the discussion at the meeting.

CALL MEETING TO ORDER
1:30 PM

The following individuals / members were in attendance:

Greg Check - Treasurer BSROA; Jim Gilmour - Secretary BSROA; Adam Check; Gary Schroder; Dennis Nault; Chris Browne, Jo Van DeBrooke

OPENING REMARKS BY PRESIDENT

N/A

TREASURERS REPORT

Greg Check

The treasurer reported that the BSROA has +\- $2,535.00 in the bank account with about $525.00 in the accounts receivable column. A detailed, year-end, financial report will be presented to the membership in upcoming newsletter

CLUB STORE

N/A

OTHER REPORTS

Marketing - N/A

Trials Coordinator - N/A

Membership - Gary Schroeder

There are currently 80 members total in the BSROA, 51 of which are "current".

NEW BUSINESS

ANNUAL ELECTIONS

Tabulate and report the results of the annual election. The official results are as follows:

President: Gary Schroeder - Nine (9) vote(s)

Gary Schroeder Elected as President

Treasurer: Greg Check - Nine (9) vote(s)

Greg Check Re - Elected as Treasurer

Secretary: Jim Gilmour - Nine (9) vote(s)

Jim Gilmour Re- Elected as Secretary

Administrative positions within the BSROA that have been filled:

GENERAL

Greg Check suggested the executive focus of core issues for the membership, i.e.: Newsletter, Events and Membership outreach. Jim Gilmour suggested that the executive review the structure of the BSROA.

The group decided that the BSROA has been loosing focus with respect to the goals of the organization. We have been getting caught up in the details. It was decided by all present that the executive would begin to delegate tasks to individuals and groups who have expressed an interest in a particular task, i.e. newsletter, etc.

Dennis Nault suggested the creation of events on a regular basis , both active and static, that would help to increase the membership and participation of current members. Specific events may include beach / trail cleanup, tech events and seminars. Alan Elliot of Cityside Garage has expressed an interest in hosting events on a regular basis.

The executive would investigate creating a "PAYPAL" account for the club. This would facilitate easy on-line payments for payment of dues and purchases from the club store. It was decided by all present that there should be a new individual in charge of the website. The new web master will also work to create an on-line store. Voting , email, newsletters and notifications to all members will occur on-line either through the group or the website.

Since Matt Peckham has left the area it would be best for the BSROA to have a local person to manage it. Chris Tullman has been mentioned as a possible candidate. The executive will inquire.

The Secretary will create a new local, mailing address for the BSROA.

NEWSLETTER

See Above

BSROA 10th ANNIVERSARY

Nothing was decided on this issue

Should BSROA join the Northeast Association of 4WD Clubs?

Adam Check suggested that the BSROA devote it's time and money to joining the Blue Ribbon Coalition. Adam will investigate and report back to executive.

Meeting adjourned at 3:45PM